Students

Registration

To register for our program, please visit our Admissions page.

Entrance Requirements

The school does not discriminate based on race, gender, sexual orientation, religion, age, nationality, or disability.

Enrollment

Prospective students must complete an in-person or zoom interview to receive a formal acceptance from the Admissions Department. The School may require a 2nd interview.

In order to enroll at the School, a student must meet the Entrance Requirements. Other items needed before enrollment is complete: 1) $250 Deposit and 2) Signed Enrollment Agreement. Once all of these items are in place, the student is officially enrolled in the School.

Late enrollments will be accepted only one week into the course, depending on the length of the course.

*It is our policy that we do not communicate with third parties regarding any aspect of a student’s enrollment with our institution. All students are over 18 years old and therefore they are the only individual the school will be in contact with.

Postponement of Start Date

Postponement of a starting date, whether at the request of the school or the student, requires a written agreement signed by the student and the school. The agreement must set forth:

Whether the postponement is for the convenience of the school or the student, and; deadline for the new start date, beyond which the start date will not be postponed.

If the course is not commenced, or the student fails to attend by the new start date set forth in the agreement, the student will be entitled to an appropriate refund of prepaid tuition and fees within 30 days of the deadline of the new start date set forth in the agreement, determined in accordance with the school’s refund policy and all applicable laws and rules concerning the Private Occupational Education Act of 1981.

In the event of a postponement, the following must occur:
a. Student must provide written notice of withdrawal to the school, and;
b. re-enroll for the new start date;
c. and an additional fee of $250 and a new signed enrollment agreement is required.

Students are entitled to a full refund of the deposit except for the maximum cancellation charge of $150.00. $100 will be refunded to the student after written notice of withdrawal is received.

Placement Assistance

The School of Botanical & Medical Aesthetics is a program that is part of the Denver Integrative Massage School, Inc. We offer employment assistance to graduates, consisting of job lead referrals and job skills development. The school’s owner and director, Hillary Olsen Hilliard, helps the students understand and learn basic business skills that will help those seeking to have their own private practice as well as those that prefer to work at a spa, medical office, or wellness center. We make no guarantee, expressed or implied, of future employment. Current law prohibits any school from guaranteeing job placement as an inducement to enroll students.

Attendance Requirements

FOR ONLINE/ZOOM CLASS:
Students are expected to be on time for class with all proper materials. Please be respectful and on time for all classes. Students are expected to be at all Online/Zoom classes. If a student misses a class, the student will need to watch the recorded zoom for that class, as well as read all materials associated with that section, watch all demo videos, pass the quiz, and submit a detailed, short essay of what they learned from all aspects of the class. Students must be in touch with the office ahead of time regarding any classes that will be missed. Students may not do the class trades at clinic until all of the above aspects have been completed. The student is expected to be in the entire zoom class with camera on & microphone readily available to receive full credit of attendance for that day. If the student is tardy or leaves the zoom class early, the class will be considered a full absence. Repeated absences & inability to follow the makeup protocols demonstrate a lack of respect for the instructor and fellow participants and are strongly discouraged and could be grounds for suspension and dismissal from the program. Students who are unable to continue classes for medical reasons or severe personal problems may be required to take a leave of absence until they are able to return to class. Proper documentation will be required to substantiate a student’s withdrawal.

ATTENDANCE FOR CLINIC:
A student is only allowed to have 3 clinic absences for the program. After the 3rd clinic absence, the student may be suspended from participation in clinic. If a student is suspended for violation of the attendance policy, at that time the student will need to schedule a meeting with our Director of Admissions to coordinate a plan of action and possible probation from clinic with a plan for re-admittance.

A clinic absence is defined as: 1) Calling out of / not showing up to a scheduled clinic day for any reason (forgot, overcommitted their schedule, car issues, etc) within 2 hours of the scheduled clinic day, 2) Being late or leaving early for a scheduled clinic day. If a student No Call/No Shows a clinic shift, this will count as two absences.

Students are expected to be on time for all shifts. Excessive tardiness may lead to suspension from clinic. Students who present symptoms of a possible communicable illness may be required to present documentation from a medical professional stating they are eligible to continue to attend class.

In order to complete student trades in clinic, students must have attended the online zoom class or followed the missed class protocol articulated on page 8 of this catalog.

Grading System & Progress Policy

Grades are based on a 100% grading scale and on attendance. The student must have a 70% or higher grade to pass any of the programs and courses. The grade scale is based upon written examinations, completion of homework assignments, attendance, participation, and practicum hours. Evaluations by the instructors will be based upon class discussions, behavior and participation, completion of work, as well as attendance and promptness. Students are expected to complete all of their homework assignments in order to graduate, and these assignments need to be completed in a timely fashion in conjunction with the program. Students will be given their grades by their instructors in a timely manner throughout the program, and the final grade will be given at the end of the program by an instructor. In the event of a failing grade in the program, the student will discuss his/her situation with the Director of that program and coordinate a plan of makeup assignments and re-testing to ensure proper retention of all information.

Conduct Policy

All students are expected to act maturely and are required to respect other students, faculty members, clinic clients, and administrative staff. All students must respect one another at all times, both on campus and off, and must respect the boundaries of other students, faculty members, clinic clients, and administrative staff. If a student is rude or offensive to any students, faculty members, clinic clients, or administrative staff, that behavior could be grounds for immediate dismissal from the school. Possession of weapons, illegal drugs, marijuana, and recreational alcohol are not allowed at any time on school property. Students are also not allowed to consume alcohol, tobacco, or marijuana while on or near school property, nor while engaged in classes or clinic. Students are also expected to act maturely and ethically when it comes to all aspects of classes and clinics and all interactions in both situations. Students need to have clear ethical and professional boundaries with students and clinic clients. Students shall not use their position as estheticians to seek sexual encounters with students, clients, staff, or faculty. By signing this catalog, students acknowledge they have read the ASCP Code of Ethics (https://www.ascpskincare.com/ascp-code-ethics) and any violation of these policies and ethics may result in suspension or permanent dismissal from the school. The school has the sole discretion of deeming what is unacceptable behavior and can dismiss a student for any reason and at any time if a student’s behavior is deemed less than acceptable by the school. Any student that is found to be practicing aesthetic services at an unapproved internship or elsewhere, illegally without a license, will be dismissed from SBMA outright.

Dismissal

Any student may be dismissed immediately for violations of the Conduct Policy and ASCP Code of Ethics as listed in this Catalog. A student may also be withdrawn from classes if he or she does not prepare sufficiently, neglects assignments, or makes unsatisfactory progress. In addition, a student may be dismissed for inappropriate, rude, and disrespectful behavior (verbal and written) to other students, faculty, and administrative staff. The director, after consultation with all parties involved, makes the final decision. The director may temporarily suspend or fully dismiss students whose conduct is disruptive or unacceptable to the academic setting. In addition, any student may be dismissed from the program for disrespect to any School staff member, in person, or in any other venue of communication. One disrespectful situation could be grounds for dismissal depending on the severity of the situation. Students will also be dismissed for non-payment.

Previous Credits

Credits from another institution will be evaluated on a case-by-case basis. Denver Integrative Massage School, Inc does not guarantee transferability of our credits to another institution unless there is a written agreement with another institution. The school maintains a written record of the previous education and training of the eligible person and clearly indicates that appropriate credit has been given for previous education and training, with the training period shortened proportionately, and the eligible person so notified.

Student Grievance Procedure

If the student has a grievance or complaint with the school and/or the staff, that student or the student’s guardian should put that complaint in writing and should follow these steps: 1) include details of the incidence and with whom the grievance is towards, 2) typed letter, dated, 3) include both a printed name and a signed name, 4) email that complaint to the office: info@schoolofba.com 5) in addition to the typed letter, the student may also call the office to discuss the situation but only after the typed letter has been received, Ph: 303-623-3121.

Student Complaints

Student Complaints should be brought to the attention of the Director to attempt resolution. Attempting to resolve any issue with the school first is strongly encouraged. Student Complaints may be brought to the attention of the Division of Private Occupational Schools online at http://highered.colorado.gov/dpos, 303-862-3001. All student complaints submitted to the Division must be in writing and shall be filed within two years after the student discontinues training at the school.

Refund Policy

Students not accepted to the school are entitled to all monies paid. Students who cancel this contract by notifying the school within three (3) business days are entitled to a full refund of all tuition paid. Students who withdraw after three (3) business days, but before the commencement of classes, are entitled to a full refund of all tuition paid except the maximum cancellation charge of $150.00 or 25% of the contract price, whichever is less. In the case of students withdrawing after commencement of classes, the school will retain a cancellation charge plus a percentage of tuition, which is based on the percentage of contact hours attended and the number of distance education lessons completed in the Program/Stand Alone Course, as described in the table below. The refund is based on the official date of termination or withdrawal.

Refund Calculations

The student is entitled to a refund upon withdrawal/termination as follows:

Within the first 10% of the program completed (Lessons 1 & 2 online) – 90% less cancellation charge

After 10% completion but within the first 25% of the program (Lessons 3 & 4 online) – 75% less cancellation charge

After 25% completion but within the first 50% of the program (Lessons 5 & 6 online) – 50% less cancellation charge

After 50% completion but within the first 75% of the program (Lessons 7 & 8 online) – 25% less cancellation charge

After 75% completion [if paid in full, the cancellation charge is not applicable] (Lessons 9 – 12 online) – No Refund

1. The student may cancel this contract at any time prior to midnight of the third business day after signing this contract.
2. All refunds will be made within 30 days from the date of termination. The official date of termination or withdrawal of a student shall be determined in the following manner:
   • The date on which the school receives written notice of the student’s intention to discontinue the training program; or
   • The date on which the student violates published school policy, which provides for termination.
   • Should a student fail to return from an excused leave of absence, the effective date of termination for a student on an extended leave of absence or a leave of absence is the earlier of the date the school determines the student is not returning or the day following the expected return date.
3. The student will receive a full refund of tuition and fees paid if the school discontinues a program/Stand Alone course within a period of time a student could have reasonably completed it, except that this provision shall not apply in the event the school ceases operation.
4. The policy for granting credit for previous training shall not impact the refund policy.